Conservation Volunteers of St Mellons and Trowbridge volunteers’ privacy notice

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This privacy notice tells you what to expect us to do with your personal information when you volunteer with us. 

 

Who we are and how to contact us

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Conservation Volunteers of St Mellons and Trowbridge is a not-for-profit organisation run by an elected committee of volunteers. We work alongside the Cardiff Council Park Ranger Service to help protect and maintain several sites within our boundary. These sites are outlined in our constitution.

 

You can view our website at www.cvst.org.uk.

 

You can get in touch with us by emailing info@cvst.org.uk.

 

Please also use this email address to update your details or to let us know if you would like to stop receiving communication from us.

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What information we collect and use, and how we use it

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We collect or use the following personal information as part of volunteer recruitment, administration and management:

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• Your contact details (e.g. name, telephone number and/or personal email address)
  We will use this information to contact you about events and volunteer days, and to send you communications that we believe are relevant to your interests.
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Lawful bases and data protection rights

 

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.

 

Which lawful basis we rely on may affect your data protection rights which are in brief set out below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:

 

• Your right of access: you have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for.

 

• Your right to rectification: you have the right to ask us to correct or delete personal information you think is inaccurate or incomplete.

 

• Your right to erasure: you have the right to ask us to delete your personal information.

 

• Your right to restriction of processing: you have the right to ask us to limit how we can use your personal information.

 

• Your right to object to processing: you have the right to object to the processing of your personal data.

 

• Your right to data portability: you have the right to ask that we transfer the personal information you gave us to another organisation, or to you.

 

• Your right to withdraw consent: when we use consent as our lawful basis you have the right to withdraw your consent at any time.

 

If you make a request, we must respond to you without undue delay and in any event within one month.

 

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

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Our lawful bases for the collection and use of your data

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Our lawful bases for collecting or using personal information as part of volunteer recruitment, administration and management are:

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• Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
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• Legitimate interest – we will send you things that help promote and further our work across CVST sites, as well as wider conservation events and information.
   

Where we get personal information from

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We collect your information directly from you. Only committee members will have access to your information.
 

How long we keep information

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We will retain the information we hold about you for as long as appropriate for the relevant activity (e.g. for as long as you wish to remain a volunteer), or until you ask us to remove it. 

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Website cookies

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The CVST website and any external websites we link to may use cookies. These are small pieces of information sent to your computer and stored on your hard drive to allow a website to recognise when you are viewing it.

 

Although cookies collect general statistical data about your browsing actions, the do not identify you as an individual.

 

Please note, we do not control the cookies on any third party website.

 

You can disable cookies by changing your browser settings. More information is available on the All About Cookies website.

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Links to other websites.

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Our website may contain links to or embedded content from other websites run by other organisations. This Privacy Policy only applies to CVST‚ so we encourage you to read the privacy statements on any other websites you visit. We cannot be responsible for the privacy policies and practices of other sites, even if you access them via our website.

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How to complain

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If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.

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If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.

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Last updated 11 November 2024

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